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Blog – examining trends in Computer Aided Facilities Management

Leading service and maintenance provider, JCA, explores how advances in technology are helping to improve the efficiency of facilities management by providing greater transparency, process streamlining and better communication.

Although not a new concept, computer aided facilities management (CAFM), has constantly evolved to become one of the most efficient means of managing and monitoring a building, through a dedicated software application. With many facilities managers now being responsible for a number of business tasks, such as flexible workspace scheduling and health and safety compliance, CAFM has become an indispensable tool for managing a range of activities via a single system.

As a result, the majority of today’s CAFM packages are designed to cover a selection of actions, ranging from basic responsibilities for one individual, through to complex multiple tasks undertaken by a number of employees, who need to input information from different computers.  Furthermore, advances in mobile technology now enables CAFM software to be accessed securely from anywhere, allowing employees to monitor and update information when offsite.

Making CAFM ‘mobile’ provides facilities managers with the opportunity to streamline everyday activities such as planned maintenance by making them more efficient. It also encourages a proactive approach thanks to improved communication and responsiveness. Tracking and monitoring facility-related operations via a single CAFM package also helps organisations to gain real-time insights into the performance and regulatory compliance of their buildings.

As buildings become more intelligent in their design and workplace practices such as ‘hot desking’ become the norm, CAFM has also evolved to provide organisations with a smarter, more efficient way of managing their facilities.  For example, the integration of CAFM with other applications, such as building management systems (BMS) and accounting software, provides a rich source of ‘real time’ data and therefore a more accurate picture of the health of an organisation’s facilities.

Linking CAFM with building information modelling (BIM) is also gaining momentum as more organisations look to improve the efficiency of buildings. As a result, this presents an opportunity for the facilities industry to impact on a building’s whole life cost by working collaboratively with architects and contractors during the design and build phase.

With the outsourcing of facilities management services becoming standard practice, advanced CAFM packages also enable contractors to provide their clients with a complete compliance solution, as well as service level agreement (SLA) adherence, traceability and transparency.  For example, products such as Microsoft Dynamics 365 Field Service, utilised by JCA, integrates asset management, preventative maintenance and work order management, as well as mobile working functionality, collaboration and analytics into a single CAFM platform.

From a contractor’s perspective, utilising CAFM to support asset management is fundamental to ensuring successful contract delivery.  As a provider of mechanical and electrical maintenance services, the asset management capability offered by Dynamics 365 is especially valuable to JCA when it comes to delivering planned preventive maintenance (PPM).  Dynamics 365 supports this requirement by storing comprehensive asset profiles with granular detail such as manufacturer and warranty information, installation date and condition, as well as operational ratings, health and safety details, remedial summaries and galleries of date-stamped photographs.  By doing so, Dynamics 365, supports JCA’s objective of providing clients with meaningful information in real-time, as well as the business intelligence to analyse and share data with clients on the performance of their maintenance operation.

Click here for more information on our service and maintenance capabilities.

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National award win for JCA Health and Safety Manager

JCA is delighted to announce that its Health & Safety Manager (Projects Division), Tina McGennity, has won Safety & Health Practitioner Magazine’s ‘Biggest Impact Award’ for 2018. The annual awards celebrate people who have demonstrated excellence in their roles as managers and advocates of health and safety in the workplace.

Having recently completed her NEBOSH Construction certificate and halfway through the National Diploma in Occupational Safety and Health, Tina is actively encouraging the ownership of health and safety at all levels of JCA’s growing business. In her role, she has been instrumental in developing a company Monitoring Schedule that encourages all employees to fulfil their part in the safety of colleagues, contractors and the general public, during engineering, construction and fit out projects.

Tina had a significant involvement in JCA achieving RoSPA Gold only a few months ago and was also presented with JCA’s ‘Employee of the Year Award’ for 2017.

The ‘Biggest Impact Award’ was presented to Tina by London Luton Airport’s Simon Bown on Wednesday 20th June at the Safety & Health Expo in London.

To view the announcement in full, visit the Safety & Health Practitioner website here

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INWED18 gets JCA’s support to promote diversity

Taking place annually on 23rd June, International Women in Engineering Day is an international awareness campaign, under the patronage of UNESCO with the aim of raising the profile of women working in engineering across the world. It focuses attention on the amazing career opportunities available to women in this exciting and dynamic industry and celebrates the outstanding achievements of women engineers.

This year, #INWED18 will be encouraging participants to show the world how they are ‘Raising the bar’ in pursuit of more diversity in engineering.

Kirsten Bodley, CEO of the Women’s Engineering Society said: “We are really pleased to have so much support for International Women in Engineering Day this year, where the theme is ‘Raising the bar’. This chimes really well in the UK with 2018 being the ‘Year of Engineering’ and 100 years since (some) women gained the vote, whilst continuing to encourage global support and engagement in celebrating those who have visibly demonstrated their support for diversity in the engineering sector.”

In its position as a privately owned building engineering principal contractor, JCA is committed to promoting diversity and equal opportunities within its growing workforce of more than 150 staff. The company employs women in various departments and always welcomes and supports women interested in pursuing a career within engineering and construction.

Jodie Mason, Buyer for JCA commented: “I have grown with JCA over nine years, from a part-time admin assistant to a full-time buyer for the business. Throughout my time here, I have been supported, guided and encouraged and have developed and grown in confidence, thanks to JCA and my colleagues.”

Sally McGreevy, HR Administrator, added: “JCA is a great place to work. As a member of the HR team, I feel lucky to work with such nice people who work hard to provide the best for all our employees. A good work-life balance is very important to me and JCA is more than accommodating. I’m looking forward to seeing where the future takes us as JCA continues to grow.”

To find out more about the career opportunities available at JCA, please click here 


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